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Sumner County Schools

Open Records Information

General Policy Statement

It is the policy of the Board of Education of the Sumner County Schools (SCS) to:

Comply with the Tennessee Public Records Act (“TPRA”), Tenn. Code Ann. § 10-7-101, et seq., by permitting the inspection and copying of SCS’s public records in accordance with Tennessee law;

Provide Tennessee citizens the opportunity to inspect SCS records that are not confidential, exempt from disclosure under the TPRA, or otherwise protected from disclosure by law; and

Provide Tennessee citizens the opportunity to request and obtain a copy of SCS records that are not confidential, exempt from disclosure under the TPRA, or otherwise protected from disclosure by law, for a fee in compliance with Tennessee law.

It is the intent of this policy to comply with all state laws, including Tenn. Code Ann. § 10-7-503, et seq., and to follow the Schedule of Reasonable Charges and the Frequent and Multiple Requests guidelines established by the Tennessee State Comptroller’s Office of Open Records Counsel, as may be modified herein.

Internet Access

SCS maintains an Internet website at the following URL: www.sumnerschools.org.  SCS hereby makes the following records publicly available through this website: (1) SCS policies; (2) agendas from SCS meetings; (3) minutes from SCS meetings; (4) streaming video of SCS Board meetings; (5) SCS budget documents and other financial information; and (6) the Inspection/Duplication of Records Request developed by the Tennessee State Comptroller’s Office of Open Records Counsel, as may from time-to-time be amended.  A Requestor may nevertheless make a request to inspect or copy a document that is publicly available on the SCS website if the Requestor makes a formal public-records request in accordance with § IV or § V of this Policy.

If contacted about Records available through this website, the Public Records Request Coordinator will respond within a reasonable time by informing the Requestor where he or she may find public access to the Record.  SCS has discretion to respond to the Requestor in any manner SCS deems reasonable, and SCS’s methods of responding under this section shall not in any way alter, affect, or constitute a waiver of the policies for making or responding to a public-records request as otherwise stated herein.  SCS will not consider this communication as a public-records request unless the citizen makes a formal public-records request in accordance with § IV or § V of this Policy.

Requests to Inspect Public Records

Unless otherwise required by law, SCS does not require a written request to personally inspect a public record and does not assess a charge to view a public record in person unless otherwise required by law. Citizens may request to inspect public records by (1) appearing in person; (2) written request in the manner specified in § IV(A)(2); or (3) telephone by calling SCS’s dedicated public-records request line.

If a citizen elects to request to inspect public records by appearing in person, then the citizen shall appear in person at the office of the Board and Community Relations Supervisor, Sumner County Schools, 695 E Main St, Gallatin, Tennessee 37066 during regular business hours, as may be modified.

If a citizen elects to make a written request to inspect records, so that the SCS will prepare the records in advance of the citizen actually appearing in person to inspect the records, then the citizen must make the advanced written request on the form developed by the Tennessee State Comptroller’s Office of Open Records Counsel and either hand deliver or send the completed form via the U.S. Mail to the Public Records Request Coordinator, Sumner County Schools, 695 E Main St, Gallatin, TN 37066. This form is available for retrieval at the Office of the Board and Community Relations Supervisor for SCS, or on SCS’s website. Except as provided in § IV(A)(3), SCS will not accept advanced request forms for personal inspection of records via email, text message, facsimile, telephone, or other method of communication.

If a citizen elects to make a telephone request to inspect records, then the citizen shall call SCS’s dedicated public-records request telephone number, 615-206-3303, during regular business hours.

When a citizen appears in person to make the request to inspect (or, in the case of an advanced request, when a citizen appears in person for the actual inspection), SCS will require the Requestor to present photo identification, if the Requestor possesses photo identification, issued by a governmental entity, which includes the Requestor’s address. If the Requestor does not possess such photo identification, SCS will require another form of valid identification that includes the Requestor’s address.

All requests for inspection of a public record shall be sufficiently detailed to enable SCS to identify the specific records to be located.

Requests for Copies of Public Records

Requests for copies of public records shall be made in writing on the form developed by the Tennessee State Comptroller’s Office of Open Records Counsel and either delivered in person or via the U.S. Mail to the Board and Community Relations Supervisor, Sumner County Schools, 695 E Main St, Gallatin, TN 37066. This form is available for retrieval at the Office of the Board and Community Relations Supervisor for SCS, or on SCS’s website. SCS will not accept request forms for copies of records via email, text message, facsimile, telephone, or other method of communication.

Any citizen making a request for copies of records must include a copy of his or her photo identification along with the request form, if the Requestor possesses photo identification, issued by a governmental entity, which includes the Requestor’s address. If a Requestor does not possess such photo identification, SCS requires the submission of another form of valid identification that includes the Requestor’s address.

All requests for copying of a public record shall be sufficiently detailed to enable SCS to identify the specific records to be located or copied.

Click Here to View Policy BE Public Records Request Policy in it's entirety

Records Request Form

 

Records Available Online
Sumner County Schools maintains a number of records that are readily available on this website. Below are links to where some of the most frequently requested items that are available on this site can be located and reviewed.

Current Agenda

Board Policies

  Frequently Requested Policies

Budget Information

Board Information

School Information

 

 

 

 

To make a request by phone, call 1-615-206-3303

Sumner County Schools is a collaborative culture of high performing students, teachers, and school communities.